Applications for payment (AFPs)

You can create AFPs to summarize the completed work for each cost period. AFPs, which are also referred to as requests for payment or payment requisitions, are used for contracts that don't commit costs to the budget.

On the Application for Payment tab, the banner displays:

  • Current Contract Value: Revised contract value with all change orders, including those not yet added in the AFPs.
  • Previous Invoices: Total billed in previous AFPs for this contract.
  • Current Due: Total amount earned, minus retainage and minus amounts from previous AFPs.
  • Balance to Invoice: Remaining payable value, including retainage, of the contract.
  • The contract rule determines how you can bill the contract.
  • When a new AFP is created, the previous AFPs are locked unless it's for an uncontrolled total contract.
  • AFPs for the same contract automatically have consecutive sequence numbers. You can edit the line items only for the AFP with the highest sequence number.