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Users
You can manage users in the portfolio and project settings, but the following actions are only available in the portfolio settings:
- Selecting default security roles that are assigned automatically to users for each project that they have access to.
- Restoring users that were removed previously.
- Removing users from the portfolio.
- Exporting and importing users.
- Viewing details such as completed account signups and latest logins in the users list.
You can override the default by assigning a different role in the project.

This video includes the following information:
- Creating companies (0:40)
- Adding contacts (2:06)
- Adding users (3:42)

- To open the portfolio settings, click , and then click settings (Settings) by the portfolio name.
- On the settings menu, click Users.
—Or—
To open the project settings, open the project, click , and then click settings (Settings) by the project name.
An email address marked with "disabled" indicates that the first user that used this address is no longer active and the email address is now being used by another account. Simply remove this user entry from your list.

- In the Users list, click the record.

Create a report from a report template.
- On the button, click expand_more, and then select an option:
- View
- Download
Email
—Or—
Tab names aren't displayed if the report only contains one user or if there are no report templates.

The available options depend on the type of report.

You can invite users to collaborate in your portfolio and projects. After you add users, they receive an email with a link to sign in to ProjectSight. If they don't have a Trimble Identity account yet, they must create one.

- In the portfolio settings, open the users list.
- On the navigation toolbar, click add_circle (Create).
- In the Create panel, enter the user's details.
- Email address: The invitation email is sent to this address.
- If the email address doesn't match a company contact, the user is added to the Contacts tab of the company record.
- If the email address matches a company contact, the user is associated with it.
- If the email address matches multiple company contacts, you can select one to associate with the user.
- First Name and Last Name: If the email address is already linked to a Trimble Identity account or a company contact, the first and last names are added automatically.
- Company: The company that the user is associated with. To search for or create a company, click
(Search) in the Company field.
- Default Security Role: The default security role assigned to the user for all projects.
- In the Project Permissions section, select the projects in the portfolio that the user can access.
- To assign a security role for each project other than the default one, select it from the dropdown list.
- Click Save or Save + Add Another.
This user becomes a project contact and is available in the Contact Search dialog.
Users with the Portfolio Administrator role have access to all the projects and records, including draft records created by other users, in the portfolio.

The user receives an email invitation.

- In the Users list, select the check box for each user, and then click
(Send) on the toolbar.
—Or—
On the row of the user, more_horiz (More) > Resend Invitation.

You can edit the role and project permissions for a user.
If you remove a user's project access:
- The user's project access is updated in the user record in the project settings.
- The user's project access is updated on the Contacts tab of the company record.
- The user is removed from the Team tab of the Project form.
- The user remains linked to any existing records. To stop notifications from records in which the user is a participant, remove the user from those records.

- In the Users list, click the user's record.
- From the Default Security Role list, select a different role.
- The user will be assigned the new default role for all the projects that they have access to, excluding the projects that they were given a unique role.
- If you changed the default security role for users with a Portfolio Administrator role, they are automatically given access to all the projects and added as project contacts.
- There must be at least one Portfolio Administrator per portfolio.
- In the Project Permissions section, select or remove the check boxes for the projects.
- To assign a security role for each project other than the default one, select it from the dropdown list.
- Click save (Save).

- In the Users list, select the records.
- To switch to the Select mode, select the check box for a record.
- Click the records.
- To change the default security role, click edit and select a role.
- The user will be assigned the new default role for all the projects that they have access to, excluding the projects that they were given a unique role.
- If you changed the default security role for users with a Portfolio Administrator role, they are automatically given access to all the projects and added as project contacts.
- There must be at least one Portfolio Administrator per portfolio.
- In the Project Permissions section, click Add Access or Remove Access.
- Select the check box for the projects that you want to add access to or remove access from.
- To assign a security role for each project other than the default one, select it from the dropdown list.
- Click Update.
—Or—
To select all the records, click done_all (Select All) on the navigation toolbar.
—Or—
Turn on the Add Access to All Projects or Remove Access from All Projects toggle.
For each newly added project, the user will be assigned their default security role.

- In the Users list, click add_circle (Create).
- Enter the email address of a previously removed user.
- If the email address matches a company contact, the user is associated with it.
- If the email address matches multiple company contacts, you can select one to associate with the user.
- Change the company name.
- Select the user's role and the projects that the user can access.
- Click save (Save).

You can export users to an Excel file where you can change their default security role, add new users, and import back into ProjectSight.
- Record and field permissions are checked when you export users to an Excel file and when you import the file into ProjectSight.
- In the Excel file, required fields are light red, and read-only fields are light blue. Rows cannot be deleted from the spreadsheet.
- The Excel file can only be imported into the portfolio that it was exported from.
When you import the Excel file back into ProjectSight:
- If new values were entered after this spreadsheet was exported, your edits are flagged.
- New users are added to the portfolio and as contacts of their company.
- New users are invited to create a ProjectSight account.
- If you add a previously removed user, it will be restored.

- In the Users view, filter the records that will be exported to Excel.
- In the Search panel, set the filters.
- To export specific users, select their check boxes. If none are selected, all the users are exported.
- In the list view, add and rearrange the columns, and then save the custom view.
- On the navigation toolbar, click swap_vertical_circle (Import/Export) > Export to Excel.
- Open the Excel file.
- In a new line, enter the details for the new user.
- Assign a default security role.
- The user will be assigned the new default role for all the projects that they have access to, excluding the projects that they were given a unique role.
- If you changed the default security role for users with a Portfolio Administrator role, they are automatically given access to all the projects and added as project contacts.
- There must be at least one Portfolio Administrator per portfolio.
- Save the Excel file.
- In ProjectSight, open the Users view.
- On the navigation toolbar, click swap_vertical_circle (Import/Export) > Update from Excel.
- Select the Excel file to import.
The Excel file will display the columns for the fields in the list view followed by the remaining fields.
The Excel file contains the required fields and the fields that you have permission to view.

- In the import error message, click Review Errors.
- Review the Feedback column and fix the associated errors.
- Save the Excel file.
- In ProjectSight, open the Users view.
- On the navigation toolbar, click swap_vertical_circle (Import/Export) > Update from Excel.
- Select the Excel file to import.
The users with errors are exported to a new Excel file.

When you remove a user from the portfolio:
- The user remains linked to any existing records. To stop notifications from records in which the user is a participant, remove the user from those records.
- The user record is removed from the project settings.
- The user's name remains on the Contacts tab of the associated company record.
- A record can be assigned to this user unless the user is removed from the company's contacts list.
- The portfolio administrator becomes the owner of the user's files and folders in the File Library.
- The user's public and private drawing annotations are retained, and the public annotations remain visible in the drawings.
You can restore a user by creating a user record with the same email address.

- To switch to the Select mode, select the check box for a record.
- Click the records.
- Click more_horiz (More) > Delete Selected Records.
—Or—
To select all the records, click done_all (Select All) on the navigation toolbar.

To delete one record, you can also:
- Click more_horiz (More) > Remove on the record.
- Open the record, and then click more_horiz (More) > Delete on the navigation toolbar.

You can invite users to collaborate in your project. After you add users, they receive an email with a link to sign in to ProjectSight. If they don't have a Trimble Identity account yet, they must create one.

- In the project settings, open the users list.
- On the navigation toolbar, click add_circle (Create).
- In the Create panel, enter the user's details.
- Email address: The invitation email is sent to this address.
- If the email address doesn't match a company contact, the user is added to the Contacts tab of the company record.
- If the email address matches a company contact, the user is associated with it.
- If the email address matches multiple company contacts, you can select one to associate with the user.
- First Name and Last Name: If the email address is already linked to a Trimble Identity account or a company contact, the first and last names are added automatically.
- Company: The company that the user is associated with. To search for or create a company, click
(Search) in the Company field.
- Default Security Role: New users are given the Standard User default security role. This default security role can only be changed from the Portfolio Settings.
- In the Project Security Role field, select the user's role for the current project.
- Click Save or Save + Add Another.
The user receives an email invitation.

- In the Search panel, set the filter.
- Select the user from the filtered list.
- In the Project Security Role field, select the user's role for the current project.
- Click save (Save).
To view all ProjectSight users, remove the filters.
The user receives an email invitation.

- In the Users list, select the check box for each user, and then click
(Send) on the toolbar.
—Or—
On the row of the user, more_horiz (More) > Resend Invitation.

You can change the user's security role in the current project.
You cannot change your own role or the role of the Portfolio Administrator in the current project.
If you remove a user's project access:
- The user's project access is updated in the user record in the portfolio settings.
- The user's project access is updated on the Contacts tab of the company record.
- The user is removed from the Team tab of the Project form.
- The user remains linked to any existing records. To stop notifications from records in which the user is a participant, remove the user from those records.

- Click the user's record.
- In the Project Security Role field, select the user's role for the current project.
- Click save (Save).

- Select the records.
- To switch to the Select mode, select the check box for a record.
- Click the records.
- In the Project Security Role field, click edit and select a role.
- Click Update.
—Or—
To select all the records, click done_all (Select All) on the navigation toolbar.
If you select (User's Default Security Role), the default security role from the portfolio setting is applied to each user.

When you remove a user from the project:
- The user remains linked to any existing records. To stop notifications from records in which the user is a participant, remove the user from those records.
- The user remains as a contact of the associated company and records can still be assigned to the user. To remove the contact from the assignee list, ensure that project access is also removed at the company contact level.
- The portfolio administrator becomes the owner of the user's files and folders in the File Library.
- The user's public and private drawing annotations are retained, and the public annotations remain visible in the drawings.
- Removed users are still in your portfolio. Users can only be deleted from the portfolio settings.

- To switch to the Select mode, select the check box for a record.
- Click the records.
- In the Project Security Role field, select No Access.
—Or—
To select all the records, click done_all (Select All) on the navigation toolbar.