Custom views

Set up custom views so you can see the relevant information at a glance. Your custom views are available automatically in all the projects that you have access to in the portfolio. You can also generate ad hoc reports from custom views.

  • You can share your custom views with selected users or security roles if you have the related permission.
  • If custom views include project-specific data, they won't work across projects.

You can create a custom view or save the current view when you change any of the following:

  • Search filters
  • Grouping option
  • Sort order
  • Columns (including order and width)

You can also add custom views as dashboard widgets for drawing sets, drawings, and most record types. If this feature is available for the view, the widget checkbox is displayed in the View Settings dialog.

Icons in View list

Dashboard widget checkbox

  • In the View list, select the view.
    • Custom view list

You can save the settings in the current view as a new custom view.

  1. To modify the current view:
  2. Edit the columns in the list view.
  3. Open the View list, and then click add_circle (Add).
    4. View list
  4. Enter a unique name for the new view, and then click Save.
  5. Share the custom view.

You can share your custom views with selected users or security roles if you have the related permission. The shared view displays the name of the person who created it.

Change permission
  1. In the View list, click settings (Settings) by the custom data view.
  2. In the Permissions grid, click add_circle (Add User).

    3. —Or—

    Click group_add (Add Role).

  3. Select the checkbox for the users or roles, and then click Select.
  4. In the Permission column, select the permission for each user or role.
    • Edit: Edit the permissions, search criteria, columns, grouping, and sorting of the shared custom view and add it as a personal dashboard widget. The user can save changes to the shared custom view.
    • View: View the shared custom view and add it as a personal dashboard widget. If changes are made to the shared custom view, the user can save it as a new custom view.
    Change permission
  5. Click Save.
  1. In the View list, click settings (Settings) by the custom data view.
  2. In the Search field, enter the name of the user or role, and select a search filter.
    3. Permission search
  3. In the Permissions list, select the checkbox for the users or roles that will be removed.

    4. —Or—

    To remove your own access to a view that was created by another user, click Delete.

  4. Click delete (Remove), and then click Delete.
  5. Click Save.

You can edit the default view or a custom view.

If you rename a workflow status after it's included in a custom view, the custom view isn't updated automatically for the renamed status. You can edit the custom view to include the renamed workflow status.
  1. You create a custom view called New RFIs that shows RFIs with a workflow status called New.
  2. When you apply the New RFIs view, the RFIs with the New status are displayed.
  3. You change the name of the workflow status from New to Review.
  4. When you apply the New RFIs view, no RFIs with the Review status are displayed.
  5. In the Search panel, you turn on the Review toggle.
    6. Search panel filter
  6. In the View list, you save the changes to the New RFIs view.
    7. Search panel filter
  7. When you apply the New RFIs view again, the RFIs with the Review status are displayed.
  1. In the View list, select the view.
  2. To modify the current view:
  3. Edit the columns in the list view.
  4. Open the View list, and then click save (Save).
    5. View list
  1. In the View list, click settings (Settings) by the custom data view.
  2. Select the Expand Groups by Default checkbox.
  3. Click Save.
  1. In the View list, click settings (Settings) by the custom data view.
  2. In the View Name field, edit the name.

    3. You can edit the name if you created the custom view.

  3. Click Save.
  1. In the View list, click refresh (Reset) by the default view.
  2. In the list, click Yes.

    3. The standard settings are restored for the default view.

You can delete custom views but not the Default View.

Shared views can only be deleted by the user who created them.

  1. In the View list, click settings (Settings) by the custom data view.
  2. In the View Settings dialog, click Delete.