Portfolios

Portfolios are available on the project selection page. Each portfolio can contain one or more projects.

You can't delete portfolios.

To modify the view on the project selection page

On the project selection page, select Portfolios in the left panel.

Portfolios link in the left panel of the project selection page

Filter the list of portfolios.

From the filter list at the top, select a filter.

Owned by anyone: All portfolios that you have access to.
Owned by me: Portfolios that you created.
Not owned by me: Portfolios that are created by companies other than your own.

In the search field at the top right, enter the search terms.

In the View options panel, modify the options.

If the panel is closed, select (View options) on the top-right of the project selection page.
In the panel, modify the options.

The panel icon displays a dot if you apply any options in the panel.

To clear the options in the panel and the search field, select Reset.

To switch to the tile view, select (Tile).

—Or—

To switch to the list view, select (List).

To add or remove columns in the list view:

Select (Columns).
Select the checkboxes of the columns that you want to add to the list view.
Select Apply.

To sort the portfolios in the list view by a column, select the column.

To open a portfolio

In the left panel, select Portfolios.
Select the portfolio name in the left panel, or select the portfolio tile or row.

Example

Portfolio link and tile

The projects in the selected portfolio are displayed.

To open the portfolio settings

On the project selection page, select (Settings) on the portfolio tile or row.

—Or—

In the project, select (Settings) on the banner.

Creating portfolios

You can create one portfolio for all your projects or create one portfolio for each project. In the latter setup, you must also add the companies and contacts in each portfolio.

To save time, you can use an existing portfolio as a template and copy selected information into the new portfolio. The following information can be copied:

Settings: Portfolio-level settings are copied. If you only select this option, Users, Security Roles, Companies, and the portfolio name and company in the General settings aren't included.

Users: Users, their dashboard widgets, their custom views, and their ad hoc report settings in the data view are copied. Security Roles and Companies are also included automatically.

Notifications aren't sent to users when they're copied to the new portfolio.

Security Roles: Security Roles and their permissions are copied.
Companies: Companies, company contacts, company-related lookup lists, company-related custom fields, and default assignees are copied.

The user who creates a portfolio from a template is the portfolio administrator, regardless of his role in the template.
To create a portfolio, you must be a portfolio administrator in at least one non-trial portfolio.

To create a portfolio

On the project selection page, select Portfolios in the left panel.
In the tile view, select Add Portfolio.

—Or—

In the list view, select Add.

Enter the portfolio name, which can also be edited in the general portfolio settings.
Select the company that will own and operate the portfolio.

The list displays the companies in which you are a portfolio administrator.

Use an existing portfolio as a template.

Turn on the Create from template Portfolio toggle.
Select the portfolio that you want to copy.

The list displays the portfolios that you have access to.

To copy the portfolio-level settings, turn on the Settings toggle.
To copy the users, turn on the Users toggle.
To copy the security roles, turn on the Security Roles toggle.
To copy the companies, turn on the Companies toggle.

To include a project with sample data, select the Include Sample Project checkbox.

This option is not available if you use a template portfolio.

Select Create.

Uploading portfolio images

You can upload an image such as your corporate logo that represents the portfolio. The supported file types are .bmp, .gif, .jpg, and .png.

The portfolio image can't be deleted, but you can upload a different image to replace it.

To upload a portfolio image

Select Portfolios in the left panel.
On the project selection page, select (Tile).
On the portfolio tile, select (Upload photo).
Drag the image file from your computer to the Upload Image dialog.

—Or—

Select Browse, and then select the image file.

In the Crop the image dialog, do any of the following:

To move the image, select and drag the middle of it.
To resize the image, select and drag a sizing handle.

Select (Crop).

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Portfolios