Portfolios

Portfolios are available on the project selection page. Each portfolio can contain one or more projects.

Portfolios can't be deleted.

  1. On the project selection page, click Portfolios in the left panel.
    2. Portfolios link in the left panel of the project selection page
  2. Filter the list of portfolios.
    • From the filter list at the top, select a filter.
      • Owned by anyone: All portfolios that you have access to.
      • Owned by me: Portfolios that you created.
      • Not owned by me: Portfolios that are created by companies other than your own.
    • In the search field at the top right, enter the search terms.
  3. In the View options panel, modify the options.
    1. If the panel is closed, click (View options) on the top-right of the project selection page.
    2. In the panel, modify the options.

      3. The panel icon displays a dot if you apply any options in the panel.

      Indicator on icon
    3. To clear the options in the panel and the search field, click Reset.
  4. To switch to the tile view, click Tile view icon (Tile).

    5. —Or—

    To switch to the list view, click List view icon (List).

  5. To add or remove columns in the list view:
    1. Click Column selector (Columns).
    2. Select the checkboxes of the columns that you want to add to the list view.
    3. Click Apply.
  6. To sort the portfolios in the list view by a column, click the column.
  1. In the left panel, click Portfolios.
  2. Click the portfolio name in the left panel, or click the portfolio tile or row.
    3. Portolios on the project selection page

    Portfolio link and tile

    The projects in the selected portfolio are displayed.

  • On the project selection page, click settings (Settings) on the portfolio tile or row.

    • —Or—

    In the project, click settings (Settings) on the banner.

You can create one portfolio for all your projects or create one portfolio for each project. In the latter setup, you must also add the companies and contacts in each portfolio.

To save time, you can use an existing portfolio as a template and copy selected information into the new portfolio. The following information can be copied:

  • Settings: Portfolio-level settings are copied. If you only select this option, Users, Security Roles, Companies, and the portfolio name and company in the General settings aren't included.
    • Settings option
  • Users: Users, their dashboard widgets, their custom views, and their ad hoc report settings in the data view are copied. Security Roles and Companies are also included automatically.

    • Notifications aren't sent to users when they're copied to the new portfolio.

  • Security Roles: Security Roles and their permissions are copied.
  • Companies: Companies, company contacts, company-related lookup lists, company-related custom fields, and default assignees are copied.
  • The user who creates a portfolio from a template is the portfolio administrator, regardless of his role in the template.
  • To create a portfolio, you must be a portfolio administrator in at least one non-trial portfolio.
  1. On the project selection page, click Portfolios in the left panel.
  2. In the tile view, click Add Portfolio.

    3. —Or—

    In the list view, click Add.

  3. Enter the portfolio name, which can also be edited in the general portfolio settings.
  4. Select the company that will own and operate the portfolio.

    5. The list displays the companies in which you are a portfolio administrator.

  5. Use an existing portfolio as a template.
    1. Turn on the Create from template Portfolio toggle.
    2. Select the portfolio that you want to copy.

      3. The list displays the portfolios that you have access to.

    3. To copy the portfolio-level settings, turn on the Settings toggle.
    4. To copy the users, turn on the Users toggle.
    5. To copy the security roles, turn on the Security Roles toggle.
    6. To copy the companies, turn on the Companies toggle.
  6. To include a project with sample data, select the Include Sample Project checkbox.

    7. This option is not available if you use a template portfolio.

  7. Click Create.

You can upload an image such as your corporate logo that represents the portfolio. The supported file types are .bmp, .gif, .jpg, and .png.

The portfolio image can't be deleted, but you can upload a different image to replace it.

  1. Click Portfolios in the left panel.
  2. On the project selection page, click view_module (Tile).
  3. On the portfolio tile, click Icon for uploading a tile image (Upload photo).
  4. Drag the image file from your computer to the Upload Image dialog.

    5. —Or—

    Click Browse, and then select the image file.

  5. In the Crop the image dialog, do any of the following:
    • To move the image, click and drag the middle of it.
    • To resize the image, click and drag a sizing handle.
      • Image sizing handle example
  6. Click crop (Crop).