Daily reports - Labor

In daily reports, you can add labor cards to log the daily activity for each crew. In the Labor section, the summary displays:

  1. The total number of workers from the approved labor cards.
  2. The total labor from the approved labor cards.
  3. The total number of attachments from the approved labor cards.
  4. The total number of unapproved workers or total unapproved labor in a tooltip.

The totals are for all the companies if you have the related permission. Otherwise, you only see the totals for your own company.

Labor summary

The company and crew combination of each labor card must be unique in a daily report.

  1. Open the daily report.
  2. On the right side of the Labor section, click expand_more (Expand).
  1. In the Labor section, click add_circle (Add).
  2. Select the company and crew combination that you're looking for.

    3. The existing information for this combination is displayed.

When you add a labor card, it's filled automatically with the crew default values, which you can edit as needed. If the labor card display is set to Detailed, you can also add a budget code for each worker.

When you edit the number of workers, the quantity is adjusted based on the default values. However, when you edit the quantity, the number of workers isn't affected.

  1. On the right side of the Labor section, click add_circle (Add).
  2. Select the company, if you have permission to do so, and the crew.

    3. To search for or create a company, click Search icon (Search) in the Company field. New companies have a default crew called N/A. To add more crews or change the default values, you can edit the company record.

  3. Edit the labor details for the crew.
  4. If the display setting is Detailed, ensure that each worker has a Classification and Trade in the grid.

    5. If available, the Trade and Classification come from the Contacts tab in the company record. If you edit the information in the grid, the company record isn't updated.

  5. Enter the description of the work.
  6. Add progress photos.
  7. Select the location of the work.
  8. Click Done.
  1. In the grid of the detailed labor card, click Add worker.
  2. In the new row, enter the worker's details.
  3. Click Done.

    4. The new workers aren't added to the crew in the company record.

You can add images to a labor card to show the work progress for the day.

  • Images can only be added and removed from labor cards with the Pending status.
  • When you copy labor details or cards, images aren't included.
  1. In the Attachments section, click File Library.
  2. Select an image, and then click Link.
  • In the Attachments section, click Browse and then select an image.

    • —Or—

    Drag a file to the Attachments section.

    Uploaded photos are saved in the File Library (Daily Report Documents > DailyReportDate > Labor).

  • In the labor card, click the image.
  1. On the labor card, click edit (Edit).
  2. If the status is Approved, change the status to Pending.
  3. To the right of the photo, click delete (Remove).

You can also copy labor details into a card or copy labor cards into a daily report. For both copying options, the Workers (if applicable), Qty, UOM, Work Description, Location, and custom fields are copied. However, there are a few differences between copying labor details and copying labor cards:

  • Source
    • Labor details are copied from the most recent date in the past for the company and crew combination.
    • Labor cards are copied from the selected date.
  • Format
    • Cards with copied labor details use the current display setting.
    • Copied labor cards use the same format as the original labor card regardless of the current display setting.
  • Crew members on the Contacts tab
    • Cards with copied labor details include crew members that were added to the Contacts tab after the source card was created.
    • Copied labor cards don't include crew members that were added to the Contacts tab after the source card was created.
  • Workers in detailed labor cards
    • Cards with copied labor details don't include workers that were added in the detailed labor source card.
    • Copied labor cards include workers that were added in the detailed labor source card.
  1. On the right side of the Labor section, click add_circle (Add).

    2. —Or—

    Click edit (Edit) on a labor card.

  2. In the card, select the company, if you have permission to do so, and the crew.
  3. Click content_copy (Copy).
  4. Edit the labor details.
  5. Click Done.
  1. On the right side of the Labor section, click content_copy (Copy).

    2. The most recent labor cards that you can copy are displayed.

  2. To select a different date, click a date in the calendar.
    3. Select date in Daily Report calendar
  3. In the grid, select the checkboxes for the labor cards that you want to copy.
  4. In the grid, change the labor details.
  5. Click Done.

You can filter information by company in the Daily Reports view and within a daily report. The company filter is applied to the following sections:

  • Equipment
    • The Daily Reports view only displays daily reports with equipment entries for the selected companies.
    • A daily report only displays entries for the selected companies in the Equipment section.
  • Labor
    • The Daily Reports view only displays daily reports with labor entries for the selected companies.
    • A daily report only displays entries for the selected companies in the Labor section.
  • Notes
    • In the Daily Reports view, the company filter is not applied to the Notes section.
    • A daily report only displays comments created by someone from the selected companies in the Notes section.
  • The company filter is displayed if you have the View permission for Labor or Equipment and if there is data in the Equipment, Labor, or Notes section.
  • If you add or edit an entry in a daily report that doesn't fit the current filter, the filter is cleared in the daily report.

  • The company filter in the Daily Reports view and the company filter in the daily report are not affected by each other.

  1. In the Search panel of the Daily Reports view, click Company.
    2. Company filter in Search panel

    Company filter in the Search panel of the Daily Reports view

  2. Select the checkbox for one or more companies.
  1. At the top of the daily report, click the Filter by company list.
  2. Select one or more companies from the list.

    3. To search for a company, start typing in the Search field.

    Company search field

    Search field in the company filter

The company filter is cleared when you navigate to another daily report from the calendar in the Information panel or by the Previous item icon(Previous) or Next item icon(Next) buttons.

  • In the Search panel of the Daily Reports view, click Company and then clear the checkbox for the company.
    • Company filter in Search panel

    Company filter in the Search panel of the Daily Reports view

    —Or—

    In the Filter by company list of the daily report, click Icon to restore dialog size (Remove) by the company name.

    Company filter in Search panel

    Company filter in a daily report

Only labor cards with the Pending status can be edited.

  1. On the right side of the Labor section, click expand_more (Expand).
  2. On the labor card, click edit (Edit).
  3. If the status is Approved, change the status to Pending.
  4. Edit the labor details.
  5. Click Done.
  1. On the right side of the Labor section, click expand_more (Expand).
  2. On the labor card, click edit (Edit).
  3. From the Status list, select Approved.
  4. Click Done.

    5. All the fields except Status become locked in the card.

If you have the Can Access Labor Records for All Companies permission, you can approve all the labor cards in the daily report at the same time. On the navigation toolbar, click check (Approve Labor Records).

  • On the right side of the Labor section, click check (Approve Labor Records).

    • This option is available if you have the Can Access Labor Records for All Companies permission.

You can delete a row in a detailed labor card or delete an entire labor card.

Only labor cards with the Pending status can be deleted.

  1. On the right side of the Labor section, click expand_more (Expand).
  2. On the detailed labor card, click edit (Edit).
  3. Point your cursor to the row, and then click cancel (Remove).
  4. Click Done.
  1. On the right side of the Labor section, click expand_more (Expand).
  2. If the status of the labor card is Approved:
    1. On the labor card, click edit (Edit).
    2. Change the status to Pending.
    3. Click Done.
  3. On the labor card, click delete (Remove).
  4. In the confirmation dialog, click OK.