File Library

The File Library is a file management system where you can upload your project files.

  • The File Library is only available in North America.
  • For selected users in North America and all users outside of North America, Trimble Connect, instead of the File Library, is the file management system.
  • In the project menu, select Files > Library.
  1. If the Search panel is closed, select Search icon (Search) on the navigation toolbar.
  2. Set the filters.
  • While the right-side panel is open, select the file or folder in the content area.
  1. While the right-side panel is open, select the file in the content area.
  2. On the navigation toolbar, select Link icon (Links).

    3. The Links panel only shows the items that you have access to.

  1. Open the file or folder properties in the Information panel.
  2. In the Link section, select Copy.

    3. The link is copied to your clipboard and is ready to be shared. For example, you can paste the link in an email.

    • If ProjectSight doesn't have access to your clipboard, the entire hyperlink text is selected automatically. Then you can use keyboard shortcuts to copy and paste it.
    • The recipient must have the related permissions to view or edit the file or folder.
  • In the tile view, double-click the file or folder.

    • —Or—

    In the list view, close the right-side panel, and then select the file or folder.

    —Or—

    On the file, select More icon (More) > View.

    If your browser supports the file type, the file opens in the browser.

You can add a folder or upload a file to the current folder. The current folder is highlighted in the navigation tree.

Design Drawings is the current folder, so its files and folders are displayed in the content area.

Active folder example

You can't upload .exe, .dll, .js, .php, .aspx, .html, .htm, and .svg files.

  1. On the navigation toolbar, select Create icon (Add) > Add Folder.
  2. Enter a name for the folder, and then select Create.
  1. On the navigation toolbar, select Create icon (Add) > Upload Files.
  2. Drag files from your computer to the Uploading Files dialog.

    3. —Or—

    Select Browse, and select the files.

Alternatively, you can select multiple files from your computer and then drag them to the current folder or to a subfolder in the content area.

Drag a file to the current folder:

Dragging file to active folder

Drag a file to a subfolder:

Dragging file to subfolder

You can edit the name and description of the file or folder. You can also add annotations to PDFs in the PDF viewer.

  • If the file is linked to a locked record, the file becomes read-only.
  • If you edit a linked photo in the photo viewer, the changes are synced to the photo in the file management system. However, edits to the photo in the file management system aren't synced to the photo in the Photos module.
  1. In the Information panel, by the name, select Edit icon (Edit).
  2. Edit the name, and then select outside of the field.
  1. In the Information panel, below the file thumbnail, select Edit icon (Edit).
  2. Edit the description, and then select outside of the field.
  1. On the file or folder, select More icon (More) > Move.

    2. —Or—

    Select the checkboxes for multiple files, and then select Move toolbar button (Move) on the navigation toolbar.

  2. Select the new folder, and then select Check mark icon (Save).

    3. If the file or folder is set to use the permissions of the parent folder, its permissions are updated automatically to match the new parent folder.

In the Information panel, the Permissions section displays the existing permissions for the current file or folder:

  • View: Users can view and download files or open folders.
  • Edit: Users can edit and move files or folders.

The permission order of precedence is the individual, then the security role group, and then the All Users group. If a permission isn't specified at one level, the next level is applied.

Andi Lee is a part of the Collaborator group, which has the Edit permission. However, as an individual, she has the View permission. Therefore, she can only view and not edit the file.

If her name were removed from the Permissions list, she would have the Edit permission as part of the Collaborator group.

File Library permissions

The administrator and the owner always have full permission.

  • Select the Use parent folder permissions checkbox.

    • The permissions are replaced by those of the parent folder.

  1. Clear the Use parent folder permissions checkbox.
  2. Select the Editor may change permissions checkbox.

    3. Users with the Edit permission can change the permissions for the file or folder.

  1. Clear the Use parent folder permissions checkbox.
  2. In the Permissions section, select Edit.
  3. Select the checkbox for the user.
  4. In user's row, select one of the following:
    • Edit: Edit permission.
    • View: Read-only permission.
  5. Select OK.

    6. A contact card is added to the Permissions section.

  • On the contact card, select More icon (More), and then select the permission.

    • —Or—

    In the Permissions section, select Edit, and then edit the permissions.

  • On the contact card, select More icon (More) > Remove.

You can download files to your computer.

  1. In the current folder, select the checkbox for each file.
  2. On the navigation toolbar, select Download toolbar button (Download).

Alternatively, you can select More icon (More) > Download on the file.

You can only delete files that aren't linked to another item such as a record or drawing.

  1. Select the checkbox for one or more files.
  2. Select More icon (More) > Delete Selected Files.

Alternatively, you can select More icon (More) > Remove on the file.

  • On the folder, select More icon (More) > Remove.