Budget and cost allocations

Allocations determine how the applied amounts from a potential change order (PCO) item affect the budget. You can select the allocation based on the party that pays for the contract change.

Budget allocations show the impact of a PCO item on the budget columns. A PCO item impacts the budget when the owner, or another party, agrees to pay for the change.

Name Abbreviation Description
Approved Revisions Appr Rev The owner agrees to pay for the change, and you and the owner have agreed to the cost.
Approximate Revisions Apprx Rev You expect the owner to pay for the change, and you only have an estimate for the cost.
Cancelled -- The change is cancelled or rejected.
No Allocation No Alloc The change doesn't impact the budget.
Pending Revisions Pend Rev You expect the owner to pay for the change, and you have a quote from the subcontractor.
You can assign this allocation when you submit the PCO to the owner for approval.

A PCO item impacts the cost columns when you need to pay for the change. If you absorb the cost, or you pay a subcontractor, or the owner pays for the change, you need to select a cost allocation.

Name Abbreviation Description
Approved Commitment Apprv Cmmt When a PCO item is part of an approved SCO, the cost allocation is set automatically to Approved Commitment.
Approximate Commitment Apprx Commt You intend to pay a subcontractor or another company to complete the change, you don't have the money to pay for it, and you only have an estimate for the cost. This cost allocation increases approximate commitments and therefore increases the projected cost.
Cancelled -- The change is cancelled or rejected.
No Allocation No Alloc The change doesn't impact the cost of the project.
Pending Commitment Pend Commt You intend to pay for the change, you don't have the money to pay for it, and you have a proposed cost. This cost allocation increases pending commitments and therefore increases the projected cost.
You can also assign this allocation when the change is pending approval.
Uncommitted Cost UnCmmt Cost You intend to pay for the change, you don't have the money to pay for it, and you know the cost. This cost allocation increases uncommitted costs and therefore increases the projected costs.
Use Uncommitted Cost (Approximate) Use UnCmmt (Apprx) You intend to pay for the change with money from the Uncommitted Costs column, and you only have an estimate of the cost. The cost is deducted from the Uncommitted Costs column and added to the Approximate Commitment column. The projected cost doesn't increase.
Use Uncommitted Cost (Pending) Use UnCmmt (Pend) You intend to pay for the change with money from the Uncommitted Costs column, and you have a proposed cost. The cost (amount) is deducted from the Uncommitted Costs column and added to the Approximate Commitment column. The projected cost doesn't increase.
     
Approximate Revisions
Pending Revisions
Approved Revisions
No Allocation
 
Approximate Commitment
Pending Commitment
Uncommitted Cost
Use Uncommitted Cost (Pending)
Use Uncommitted Cost (Approximate)
No Allocation
Owner Changes
 You entered an estimated amount but don't have a quote yet.
Budget Allocations
 check      
Cost Allocations
 check          
You have a quote for the proposed amount, and you're waiting for the owner's approval.   check       check        
The owner approved the change, and you're ready to write the subcontract change.     check     check        
Internal Changes
 You want to use extra funds in the Uncommitted Costs column to pay for the change, and you've entered an estimated amount.       check         check  
You want to use extra funds in the Uncommitted Costs column to pay for the change, and you have a quote for the proposed amount from the subcontractor.       check       check    
You want to use extra funds in theUncommitted Costs column to pay for the change, you've approved the cost of the change, and you're ready to write the SCO.       check       check    
You have no funds set aside to cover the cost of the change, and you only have an estimate.       check check          
You have no funds set aside to cover the cost of the change, and you have a quote from the subcontractor for the proposed amount.       check   check        
You have no funds set aside to cover the cost of the change, you've approved the cost of the change, and you're ready to write the subcontract change.       check     check      

Budget allocations only affect the budget columns, and cost allocations only affect the cost columns.

The following table includes only the allocations that affect the budget and only the columns that are affected by the allocations.

     
Approved Revisions
Approximate Revisions
Current Budget
Pending Revisions
Projected Budget
 
Approximate Commitment
Pending Commitment
Projected Costs
Uncommitted Costs
 
Current Over / Under
Projected Over / Under
 
Actual Cost To Complete
Budget
Allocations
 Approved Revisions
Budget Columns
 check   sync   sync
Cost Columns
        
Over / Under
 sync sync
Actuals
  
Approximate Revisions   check     sync           sync  
Pending Revisions       check sync           sync  
Cost Allocations
 Approximate Commitment           check   sync     sync sync
Pending Commitment             check sync     sync sync
Uncommitted Cost               sync check   sync sync
Use Uncommitted Cost (Approximate)           check   sync* check   sync* sync*
Use Uncommitted Cost (Pending)             check sync* check   sync* sync*

check: Allocation applies to this column

sync: Column is recalculated

sync*: Column is recalculated if the amount of the allocation is greater than the amount in the Uncommitted Costs column