Status workflows

You can manage statuses for record types and drawings.

  • If the status workflow settings are locked at the project level, changes at the portfolio level affect the applicable records in the project.
  • Después de desbloquear la configuración del proyecto, los cambios realizados a nivel de proyecto solo afectan a los registros nuevos o a los que se actualicen posteriormente.
  • Records with default assignees are created in the first non-draft status.
  • Status permissions aren't available for drawings, projects, specification sets, and specifications.
  1. Abrir la configuración del registro.
  2. Seleccione el tipo de ítem.
  3. On the settings menu, select Workflow.

You can add statuses to suit the needs of your project.

  1. Seleccione Nuevo estado.
  2. Ingrese un nombre único para el Snippet-Item-Lower.
  3. Select a color for the status.

    4. When an item has that status, the selected color appears on the item tile and in the item.

  4. Lock the items that have this status.
  5. Send a notification when an item changes to this status.

When a record has a specific status, you can lock it or automatically send a notification.

The lock and notification settings aren't available for drawing and default statuses.

  1. Para cambiar de color, seleccione Ícono del selector de color (Color), y luego elija un color.
  2. Para cambiar el nombre, seleccione el nombre y edítelo.
  • Select the checkbox in the Is default column.

    • The default status is applied when a drawing is uploaded in a drawing set.

    Statuses that are set automatically can't be selected as the default.

  • Select the checkbox in the Locks records column.

    • Any items with this status are locked and can't be modified. However, anyone with the Can Unlock Locked Records permission can unlock the item for editing.

    Make sure at least one status is unlocked so that it can be assigned when an item is unlocked.

  1. In the notification settings, ensure that the RecordType - Status Changed notification is on.
  2. In the status workflow settings, select the checkbox in the Sends status notifications column.

    3. When an item changes to this status, a notification is sent to the item author, assignees, and courtesy copy recipients.

  • Select the right side of a grid row, and then drag it to a different position.

The permissions for a status determine which security roles can select that status and what they can do in a record with that status. In the Status Permission dialog:

  1. Set the overall access for the status.
  2. Select security roles that will have access to the status. This list is available if overall access is set to Restricted.
  3. Set access permissions for the selected security roles.
Status permissions

The following permissions are available:

  • Editor: Select this status, edit the record, delete the record, and add comments according to your security role permissions for this record type.
  • Commenter: Add comments to the record, edit your own comments, and mark your own assignments as completed according to your security role permissions for this record type.

For RFIs, the Contributor security role has the Modify record permission but only has the View permission for the Responsible Company field.

Security role permissions for Collaborators

Security role permissions for RFIs

For the Open status for RFIs, Contributors have the Editor permission.

Status permission

Restricted permissions for the Open status

In RFIs with the Open status, Contributors can edit all the fields except for the Responsible Company field.

Status permission

Read-only Responsible Company field in RFI

  • The Portfolio Administrator role has the Editor permission for all statuses.
  • If your security role isn't selected for a restricted-access status, you have view-only permission if your security role has the View permission for the record type.
  • A locked status overrides any status permissions.
  1. Next to the status, select Edit icon (Edit).
  2. In the Status Permission dialog, select Unrestricted.
  3. Select Save.
  1. Next to the status, select Edit icon (Edit).
  2. In the Status Permission dialog, select Restricted.
  3. In the Roles with access list, select one or more security roles.
  4. To close the Roles with access list, select outside of the list.
  5. Next to the selected security role, select the permission list, and then select the permission.
  6. Select Save.

You can select up to five statuses for record dashboard widgets.

  • Algunos tipos de ítem no tienen un widget de panel.
  • Para los planos solo están disponibles los estados “actual” y “no actual” para el widget del panel.
  1. In the portfolio or project settings, select Record Settings.

    2. To open the record settings from the dashboard widget, you can also select N/A if it's available.

    Widget with N/A link

    The record settings are opened at the portfolio level if you have access to the portfolio settings and the project settings are locked. Otherwise, the record settings are opened at the project level.

  2. Select the record type and then select Workflow.
  3. In the Dashboard visibility column, select the checkbox.

    4. If the maximum number of statuses is selected already, you can deselect a status before selecting another one.

Puede eliminar los Snippet-Item-Lower-Plural que estén en uso. Un Snippet-Item-Lower eliminado permanece vinculado a un Snippet-Generic si se había seleccionado previamente, pero ya no puede seleccionar el Snippet-Item-Lower eliminado para ningún otro uso.

Default statuses, such as Draft, can't be deleted.

  • On the grid row, select Remove icon (Remove).