Contract invoices

You can use contract invoices to record invoices from subcontractors and to determine the value of progress payments to them. A contract invoice can be created for any contract that commits costs to the budget.

On the Contract Invoice tab, the banner displays:

  • The contract rule determines whether you can overbill the contract.
  • If the contract invoice is for a controlled total contract, negative values cause an overbilling error.
  • You can edit or delete only the contract invoice with the highest sequence number.

You can create a contract invoice and then add subcontract change orders (SCOs) to it. You can also include the contract invoice in applications for payment (AFPs).

  • Duplicate numbers are allowed for contract invoices if autonumbering is off and if the number is unique for the selected contract.

    If you don't have the Can Access Contract Invoices for All Companies permission, the list only displays the contracts with your company in the To Company field.

  1. Click Create.
      2. Workflow field
  2. In the Detailed Items grid, add the SCOs , and enter the lump sum or unit price payments.
  3. On the Contact Information tab, enter the company and contact information.

In a contract invoice, you can add SCOs from the same or previous cost periods.

SCOs are added automatically to a new contract invoice if they're approved for the budget and if their executed date isn't set or if their executed date is the same as or prior to the invoice date of the contract invoice.

  1. In the Detailed Items section, click Add SCO.
  2. Select the SCO, and then click Select.

    3. Only SCOs that are created in the same or previous cost periods are available.

  • In the Detailed Items section, select the checkbox for the SCO line item, and then click Remove.

When the contract invoice is approved, the value of the contract invoice is applied in the budget. The Net Complete Value of each line item is added to the Actual Cost This Period and Actual Cost To Date columns for the assigned budget code.